Marketing Booths

The Student Union at Boise State University provides "marketing booth" locations for solicitation by University groups and those trying to reach the University community. These are located in a high traffic area adjacent to the main retail dining room, and directly across from the Info Desk/Ticket Center. Use of the marketing booth does not imply endorsement or sponsorship by Boise State University.

Reservation Guidelines

Marketing booth spaces must be reserved in advance through Conference Services, (208) 426-1677. Due to the limited number of spaces available, recognized student organizations and University departments have first priority on a first-come, first-served basis. Non-university groups may reserve space 10 working days prior to the desired reservation time, on a space available basis.

To provide maximum availability of the limited solicitation space that exists, groups may reserve ONLY ONE booth space per day for solicitation. Usage by a group may not exceed five consecutive days, nor 15 days per semester, unless special arrangements are made.

Rates

• These fees cover administrative costs and include one table and two chairs.
• Rates do not include current applicable sales tax. Usage by a group may not exceed 5 consecutive days, or 15 days per semester.
• Governmental agencies involved in recruiting and membership solicitation, if sponsored by the Career Planning & Placement Office, may have the rental fee waived for two days per semester.
• Banner space, display cases, art exhibits, and bulletin boards are scheduled by the Student Activities office, (208) 426-1223.

Marketing booths are about 5' wide and 5'5" deep. Each booth consists of a permanent bench (which will seat two comfortably) and tackable wall surfaces. Each booth may also be equipped with one table (4' wide) and up to two chairs (on the customer side of the table). Total depth of display/solicitation space should not exceed 7' from the back wall of the booth.

There is no additional display, demonstration, or sale space available at these locations. Signs should not extend beyond the confines of the booth, and may be attached to the tackable wall with thumbtacks or Velcro. Signs should not be attached to the ceiling above the booth.

TV/DVD/VHS systems are allowed at these locations, although volume must be set at a non-intrusive level as determined by the Info Desk staff or the Manager on Duty. One electrical outlet is available per marketing booth, as is one telephone jack. (Additional charges may apply for telephone and internet access)

Day of event questions should be directed to the Manager on Duty through the Info Desk at (208) 426-4636.

Special Marketing Booth Guidelines for the First Two Weeks of Each Semester

Additional marketing booth spaces will be set up in the Public Forum and/or the Fireplace Lounge to increase the total number of booths available.

• The additional booths will consist of one 4' table with two chairs. Telephone or internet access is not available for the additional booths.
• If demand is high, student organizations or departments may be limited to no more than three days during the first two full weeks of each semester. Each organization or department is limited to one marketing booth.
• Priority will be given to student organizations or University departments. During this time period, non-University groups may reserve space only five working days in advance, on a space available basis. It is strongly suggested that fundraising activities involving commercial enterprises hosted by student organizations be postponed until after the first two weeks of the semester so that student organizations can promote their activities and events.
• All marketing booths will be assigned on a first-come, first-served basis.

Solicitation and Fundraising

Generally, solicitation must occur ONLY at the marketing booth. Personal or direct 'table to table' distribution of literature or surveys, and other direct solicitation is not allowed. Displays should be eye catching and interesting, as interfering with the normal progress of individuals through the area is not allowed. People should stop at the booth on their own accord.

No solicitation is allowed in any other part of the building except at the marketing booth locations, or in conjunction with a regularly scheduled meeting or event as part of that meeting or event. Prior written approval is required for non-marketing booth activities.

Non-university groups that are selling items must file a copy of the State of Idaho Seller's Permit Number or a Temporary Seller's Permit Number with the University Conference Services office. Permits are available through the Idaho Tax Commission at (208)-334-7660.

Fundraising or solicitation for donations by recognized student organizations requires advance approval from the Student Union Executive Director's office, (208) 426-1551.

Sponsorship of non-University groups by student organizations must provide a benefit to the organization equal to or greater than the regular rental costs. Specific dollar amount or percentage-of-sales agreements must be delineated at the time of booking.

Items for sale at marketing booths which are available in the BSU Bookstore require prior written approval of the Bookstore Director. Every attempt will be made to accommodate these requests.

Food or beverage arrangements must be made through the Catering Office. No food or beverage may be sold, distributed, or given away without specific written approval.

Policy for Credit Card and Third Party Contract Solicitation
BSU 6615-C

1. Signed applications for credit cards or other third party signed contracts cannot be accepted in the Student Union.
   
   
2. Gifts in exchange for completion of third party contracts or credit applications cannot be distributed or promised.
   
   
3. Booth users that solicit credit cards or require a third party contract must provide and display credit card and/or debt education materials. This may include information provided by the University. The annual fees, interest rates and computation method must be displayed.
   
   
4. Companies collaborating with student organizations or University-affiliated groups for compensation must compensate that group in advance by payment of a flat fee, not per application.