University Departments

The Student Union operates the facility to maximize usage to both the University community (recognized student organizations, faculty, staff and departments) and to the larger community in Boise and in Idaho. The Student Union complies with State Board of Education policies regarding providing facilities to non-University entities and has structured both its internal guidelines and pricing structures to support this goal.

The Student Union is an auxiliary service of Boise State University and is responsible for the operation and maintenance costs of its facilities and staff. Typically, University departments do not pay for meeting rooms to conduct regular departmental business.

The Student Union does not allow a University department to sponsor a non-University event, when the non-University group seeks to reduce applicable costs for facilities or services.

Should a University group choose to co-sponsor an event with a non-University group, a representative from the University group must act as the primary contact for the event (making the reservation, providing the details, etc.) In addition, in order to receive the University rate, the invoice must be paid through a University Department account. Outside invoices for a University sponsored events will not be allowed.

University programs supported by grants that specifically support facility use must pay for all applicable costs associated with the event at the "education rate". The Student Union reserves the right to review a copy of the grant.

Meetings, events, or conferences sponsored by University departments where registration fees, tuition, admission or similar fees are charged to the attendees will be subject to the Educational Rates for meeting and event space and as well as other applicable costs.