Policies and Guidelines for Classic Fare Catering

Who can place an order?

University Dining Services Classic Fare catering menus are available to university departments, student organizations and the general public. The menus have been designed to fit the needs of any budget or service expectation you may have. University Dining Services Catering is available at any on or off campus location. Custom menus are also available at your request.

University departments and student organizations ordering from the Classic Fare catering menus receive an 18% discount off the listed retail price. This does not include the Student Organization Menu.

Non-profit groups ordering from the Classic Fare catering menus receive an 8% discount off the listed retail price.

Advance Notice

We recommend placing your order as early as possible. While every effort is made to accommodate all catering requests, late orders may slow our operational efficiency.

Place all orders no less than 5 business days prior to your event.
University Departments - Catering orders submitted less than 72 business hours in advance will not be eligible for the 18% university discount.
Off-Campus Groups � Orders placed less than 72 hours prior to the event will result in a 10% surcharge.

Orders are processed Monday through Friday from 8:00am until 5:00pm. Orders received after 5:00pm are considered to be placed the next business day.

Orders may be placed in multiple ways:

Phone: (208) 426-3890
Fax: (208) 426-5222
Email: catering@boisestate.edu

Guarantee Counts

A guarantee of attendance is required 3 business days prior to your event. If no guarantee is given in this time frame, the estimated attendance count on your confirmation will be considered your final guarantee. Final guarantees can be increased up to 24 hours of your event. You will be billed for your final guarantee or the number served, whichever is greater.

Cancellation Policy

Services must be cancelled no later than 24 hours prior of your event. Events cancelled with less than 24 hours notice will be charged 100% of the guaranteed count.

Minimum Order

The minimum order requirement is $25 per order. Orders that do not meet this requirement will be billed at the minimum $25 charge.

Alcohol Beverage Service

Bar events sponsored by campus organizations, whether hosted or cash, require a $50 set-up charge and minimum sales of $50 for the first hour of the event.
Bar events sponsored by off-campus organizations, whether hosted or cash, require minimum sales of $250.
Prior notice of at least 30 days is required to ensure proper licenses and permits may be obtained.
A $50 charge will apply for city license processing.
The University�s alcohol beverage permit must be completed prior to the event and be available on site during the event.
One bartender per 100 guests will be provided to service your event.
Service times will end precisely at the agreed upon time on your order confirmation. Extension of this time frame at the event is not allowed.
University Dining Services is to be informed if there will be any minors attending the event.
Alcoholic beverages will be dispensed and served only from the designated dispensing area.
Alcoholic beverages may not be removed from the specified event location.
Food service must be ordered in conjunction with bar service. The minimum food order must be equivalent to $7 per person.
All bar services must include an equal amount of non-alcoholic beverages available to guests.
All policies and procedures as described in the Alcohol Beverage Permit Process at Boise State University (BSU 1700-A) must be adhered to.

University Dining Services can also provide full bar service. For details, please contact the Catering Director.

Linens

University Dining Services will provide linens for all buffet and dining tables when a full meal service is ordered. The food service cost must average $7 per person for linens to be provided at your event at no additional cost. Table linens are $5 per piece when the minimum $7 per person is not met.

Additional Responsibilities

Outside food or beverage services are not permitted on campus for meetings and events. The only exception is for events outside of the Student Union Building that total less than $50. Personal lunches or office potlucks are also exempt from this policy.
Food at catered events is not to be removed from the event location.

Payment

University Dining Services will provide an order confirmation within 48 business hours of your order request. All events require signature confirmation before services can be rendered.

University department events will receive an invoice within one week after their meeting or event.
P- Cards will be accepted for payment.
Call University Dining at 426-2349 to apply a P-Card payment to your account.
Your receipt will be mailed to you within 24 hours.
Checks generated through Accounts Payable are also accepted and they require the following documentation:
Required payment form with proper signatures
Entertainment form filled out
Agenda for your event
List of attendees if less than 10 people at the event.
Copy of the invoice
University Dining does not accept department account codes but it will be referenced on the invoice.
Non-University events require a credit card on file with the signed confirmation, which can be billed the day of the event. All events are subject to an 18% gratuity charge and applicable sales tax.
The Student Union does not recognize co-sponsorship between non-University groups and student organizations, university departments, educational organizations, or governmental agencies when the co-sponsorship seeks to reduce applicable costs for facilities or services. If an on-campus group or organization reserves for an off campus organization � off campus pricing will prevail.

Deliveries

All catering orders can be delivered. University Dining Services provides high quality disposable utensils and plates or china, as well as table linens. Events not held in the Student Union Building are subject to delivery charges.

The event location must be unlocked and available at least 30 minutes prior to the event set-up time as shown on your order confirmation.

Any equipment lost or damaged by the ordering party will be charged at the replacement value on your final event bill.

Delivery charges are as follows:

On campus delivery utilizing disposables - 10% surcharge of the total event cost
On campus delivery utilizing china - 15% surcharge of the total event cost
Off campus delivery utilizing disposables - 20% surcharge of the total event cost
Off campus delivery utilizing china - 25% surcharge of the total event cost




		Policies and Guidelines for Classic Fare Catering Who can place an order? University Dining Services Classic Fare catering menus are available to university departments, student organizations and the general public. The menus have been designed to fit the needs of any budget or service expectation you may have. University Dining Services Catering is available at any on or off campus location. Custom menus are also available at your request. University departments and student organizations ordering from the Classic Fare catering menus receive an 18% discount off the listed retail price. This does not include the Student Organization Menu. Non-profit groups ordering from the Classic Fare catering menus receive an 8% discount off the listed retail price. Advance Notice We recommend placing your order as early as possible. While every effort is made to accommodate all catering requests, late orders may slow our operational efficiency. Place all orders no less than 5 business days prior to your event. University Departments - Catering orders submitted less than 72 business hours in advance will not be eligible for the 18% university discount. Off-Campus Groups � Orders placed less than 72 hours prior to the event will result in a 10% surcharge. Orders are processed Monday through Friday from 8:00am until 5:00pm. Orders received after 5:00pm are considered to be placed the next business day. Orders may be placed in multiple ways: Phone: (208) 426-3890 Fax: (208) 426-5222 Email: catering@boisestate.edu Guarantee Counts A guarantee of attendance is required 3 business days prior to your event. If no guarantee is given in this time frame, the estimated attendance count on your confirmation will be considered your final guarantee. Final guarantees can be increased up to 24 hours of your event. You will be billed for your final guarantee or the number served, whichever is greater. Cancellation Policy Services must be cancelled no later than 24 hours prior of your event. Events cancelled with less than 24 hours notice will be charged 100% of the guaranteed count. Minimum Order The minimum order requirement is $25 per order. Orders that do not meet this requirement will be billed at the minimum $25 charge. Alcohol Beverage Service Bar events sponsored by campus organizations, whether hosted or cash, require a $50 set-up charge and minimum sales of $50 for the first hour of the event. Bar events sponsored by off-campus organizations, whether hosted or cash, require minimum sales of $250. Prior notice of at least 30 days is required to ensure proper licenses and permits may be obtained. A $50 charge will apply for city license processing. The University�s alcohol beverage permit must be completed prior to the event and be available on site during the event. One bartender per 100 guests will be provided to service your event. Service times will end precisely at the agreed upon time on your order confirmation. Extension of this time frame at the event is not allowed. University Dining Services is to be informed if there will be any minors attending the event. Alcoholic beverages will be dispensed and served only from the designated dispensing area. Alcoholic beverages may not be removed from the specified event location. Food service must be ordered in conjunction with bar service. The minimum food order must be equivalent to $7 per person. All bar services must include an equal amount of non-alcoholic beverages available to guests. All policies and procedures as described in the Alcohol Beverage Permit Process at Boise State University (BSU 1700-A) must be adhered to. University Dining Services can also provide full bar service. For details, please contact the Catering Director. Linens University Dining Services will provide linens for all buffet and dining tables when a full meal service is ordered. The food service cost must average $7 per person for linens to be provided at your event at no additional cost. Table linens are $5 per piece when the minimum $7 per person is not met. Additional Responsibilities Outside food or beverage services are not permitted on campus for meetings and events. The only exception is for events outside of the Student Union Building that total less than $50. Personal lunches or office potlucks are also exempt from this policy. Food at catered events is not to be removed from the event location. Payment University Dining Services will provide an order confirmation within 48 business hours of your order request. All events require signature confirmation before services can be rendered. University department events will receive an invoice within one week after their meeting or event. P- Cards will be accepted for payment. Call University Dining at 426-2349 to apply a P-Card payment to your account. Your receipt will be mailed to you within 24 hours. Checks generated through Accounts Payable are also accepted and they require the following documentation: Required payment form with proper signatures Entertainment form filled out Agenda for your event List of attendees if less than 10 people at the event. Copy of the invoice University Dining does not accept department account codes but it will be referenced on the invoice. Non-University events require a credit card on file with the signed confirmation, which can be billed the day of the event. All events are subject to an 18% gratuity charge and applicable sales tax. The Student Union does not recognize co-sponsorship between non-University groups and student organizations, university departments, educational organizations, or governmental agencies when the co-sponsorship seeks to reduce applicable costs for facilities or services. If an on-campus group or organization reserves for an off campus organization � off campus pricing will prevail. Deliveries All catering orders can be delivered. University Dining Services provides high quality disposable utensils and plates or china, as well as table linens. Events not held in the Student Union Building are subject to delivery charges. The event location must be unlocked and available at least 30 minutes prior to the event set-up time as shown on your order confirmation. Any equipment lost or damaged by the ordering party will be charged at the replacement value on your final event bill. Delivery charges are as follows: On campus delivery utilizing disposables - 10% surcharge of the total event cost On campus delivery utilizing china - 15% surcharge of the total event cost Off campus delivery utilizing disposables - 20% surcharge of the total event cost Off campus delivery utilizing china - 25% surcharge of the total event cost
Boise State University Conference Services · ph: (208) 426-1677 · fax: (208) 426-5222 e-mail: conferenceservices@boisestate.edu