Policies and Guidelines for Student Organization Menu

Who can place an order?

The Student Organization Menu is available only to recognized ASBSU student organizations and residence hall assistants or directors. You must be an officer of the club or a residence hall assistant or director to place an order.

Advance Notice

We recommend placing your order as early as possible. While every effort is made to accommodate all catering requests, late orders may slow our operational efficiency.

Place all orders no less than 3 business days prior to your event.
If orders are placed less than 3 business days prior to your event, you will be charged regular catering prices.

Orders are processed Monday through Friday from 8:00am until 5:00pm. Orders received after 5:00pm are considered to be placed the next business day.

Orders may be placed in multiple ways:

Phone: 426-3890
Fax: 426-5222
Email: catering@boisestate.edu

Guarantee Counts

A guarantee of attendance is required 3 business days prior to your event. If no guarantee is given in this time frame, the estimated attendance count on your confirmation will be considered your final guarantee. Final guarantees can be increased up to 24 hours of your event. You will be billed for your final guarantee or the number served, whichever is greater.

Cancellation Policy

Services must be cancelled no later than 24 hours prior to your event. Events cancelled with less than 24 hours notice will be billed 100% of the guaranteed count.

Linens

Dining table linens are not available with items ordered from the Student Organization Menu.

Additional Responsibilities

Food provided by University Catering Services at events is not to be removed from the event location.
By ordering from the Student Organization Menu, the student organization assumes all responsibility for the cleanup and proper disposal of all food and beverage items as well as the return of any and all equipment immediately upon conclusion of the meeting or event. There will be a $25.00 fee assessed per event for items not returned to the pick-up location. Also, the student organization will be held financially responsible for lost or damaged equipment.
The Student Union does not recognize co-sponsorship between non-university groups and student organizations, university departments, educational organizations, or governmental agencies when the co-sponsorship seeks to reduce applicable costs for facilities or services.
Student Organizations may provide refreshments other than those available from University Dining Services only if the following conditions are met:
The student organization is officially recognized by the ASBSU
The meeting is a regularly scheduled meeting, not a special event.
Only group members will be present at the meeting. No members of the public may be in attendance.
A Catering Exemption Request form is required and must be completed by the student organization and signed by one representative of the Student Union and one representative of University Dining Services. This form must be returned to the Student Union offices no later than 48 hours prior to the event.

Student organization's student officers (not advisors) may order from the standard catering menu, although the student organization is responsible for following the standard catering menu policies and guidelines.

Payment

Prior to placing an order with University Catering Services, you must confirm with the ASBSU Business Office to ensure that you have money in your account.
University Catering Services will provide an order confirmation within 48 business hours of your order request. All events require signature confirmation before services can be rendered.
Upon receiving your confirmation, the student organization officer must complete an "Student Organization Payment Request Form" and an "Entertainment Expense Form" and turn it into the ASBSU Business Office. This form must be completed prior to the event with all required documentation attached.
Proof of a "business purpose" for the expense must also be provided to the ASBSU Business Office prior to the event. This may be in the form of a flyer announcing the event, an agenda or minutes or a copy of an e-mail announcing the meeting or event.
After receiving the form, the ASBSU Business Office acquires the appropriate administrative signatures and forwards the documentation to Accounts Payable where a check will be cut. Student Organizations must pay for catering services by check and are not allowed to charge catering to State Purchasing Credit Card or "Pcard".
Student Organizations that have past invoices older than 30 days will not be allowed to order food until payment is received.

Order Pick-up

All Student Organization Menu items are self-service, to be picked up by the ordering party at the location and time determined upon ordering.

All food and beverage orders will be packaged and include the appropriate disposable service ware.

All dining services equipment must be returned by the ordering party to the agreed upon location at the completion of the meeting or event.

The student organization will be held financially responsible for lost or damaged equipment.




		Policies and Guidelines for Student Organization Menu Who can place an order? The Student Organization Menu is available only to recognized ASBSU student organizations and residence hall assistants or directors. You must be an officer of the club or a residence hall assistant or director to place an order. Advance Notice We recommend placing your order as early as possible. While every effort is made to accommodate all catering requests, late orders may slow our operational efficiency. Place all orders no less than 3 business days prior to your event. If orders are placed less than 3 business days prior to your event, you will be charged regular catering prices. Orders are processed Monday through Friday from 8:00am until 5:00pm. Orders received after 5:00pm are considered to be placed the next business day. Orders may be placed in multiple ways: Phone: 426-3890 Fax: 426-5222 Email: catering@boisestate.edu Guarantee Counts A guarantee of attendance is required 3 business days prior to your event. If no guarantee is given in this time frame, the estimated attendance count on your confirmation will be considered your final guarantee. Final guarantees can be increased up to 24 hours of your event. You will be billed for your final guarantee or the number served, whichever is greater. Cancellation Policy Services must be cancelled no later than 24 hours prior to your event. Events cancelled with less than 24 hours notice will be billed 100% of the guaranteed count. Linens Dining table linens are not available with items ordered from the Student Organization Menu. Additional Responsibilities Food provided by University Catering Services at events is not to be removed from the event location. By ordering from the Student Organization Menu, the student organization assumes all responsibility for the cleanup and proper disposal of all food and beverage items as well as the return of any and all equipment immediately upon conclusion of the meeting or event. There will be a $25.00 fee assessed per event for items not returned to the pick-up location. Also, the student organization will be held financially responsible for lost or damaged equipment. The Student Union does not recognize co-sponsorship between non-university groups and student organizations, university departments, educational organizations, or governmental agencies when the co-sponsorship seeks to reduce applicable costs for facilities or services. Student Organizations may provide refreshments other than those available from University Dining Services only if the following conditions are met: The student organization is officially recognized by the ASBSU The meeting is a regularly scheduled meeting, not a special event. Only group members will be present at the meeting. No members of the public may be in attendance. A Catering Exemption Request form is required and must be completed by the student organization and signed by one representative of the Student Union and one representative of University Dining Services. This form must be returned to the Student Union offices no later than 48 hours prior to the event. Student organization's student officers (not advisors) may order from the standard catering menu, although the student organization is responsible for following the standard catering menu policies and guidelines. Payment Prior to placing an order with University Catering Services, you must confirm with the ASBSU Business Office to ensure that you have money in your account. University Catering Services will provide an order confirmation within 48 business hours of your order request. All events require signature confirmation before services can be rendered. Upon receiving your confirmation, the student organization officer must complete an "Student Organization Payment Request Form" and an "Entertainment Expense Form" and turn it into the ASBSU Business Office. This form must be completed prior to the event with all required documentation attached. Proof of a "business purpose" for the expense must also be provided to the ASBSU Business Office prior to the event. This may be in the form of a flyer announcing the event, an agenda or minutes or a copy of an e-mail announcing the meeting or event. After receiving the form, the ASBSU Business Office acquires the appropriate administrative signatures and forwards the documentation to Accounts Payable where a check will be cut. Student Organizations must pay for catering services by check and are not allowed to charge catering to State Purchasing Credit Card or "Pcard". Student Organizations that have past invoices older than 30 days will not be allowed to order food until payment is received. Order Pick-up All Student Organization Menu items are self-service, to be picked up by the ordering party at the location and time determined upon ordering. All food and beverage orders will be packaged and include the appropriate disposable service ware. All dining services equipment must be returned by the ordering party to the agreed upon location at the completion of the meeting or event. The student organization will be held financially responsible for lost or damaged equipment.
Boise State University Conference Services · ph: (208) 426-1677 · fax: (208) 426-5222 e-mail: conferenceservices@boisestate.edu